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Contracts

Contract Opportunities

The Washington State Historical Society periodically issues bid proposals for goods and services, including:

  • Request for Quotations/Quotes (RFQ)
  • Request for Qualifications and Quotations/Quotes (RFQQ)
  • Request for Bids/Proposals (RFB/RFP)
  • Letter to Request Bids (LRB)

All bid proposals are posted on WEBS.

CURRENT opportunities

RFQQ NO. WSHS-19-LK-003
REQUEST FOR PROPOSALS, Heritage Capital Projects Integrated Portal Database

NOTE: THIS IS A SUMMARY ONLY. You must download the full RFP to apply. 

RELATED DOCUMENTS TO DOWNLOAD: 

If you download this RFQQ from the WSHS website located at washingtonhistory.org, you are responsible for sending your name, address, e-mail address and telephone number to the RFP Coordinator (MIsty.Reese@wshs.wa.gov) in order for your organization to receive any RFP amendments or shared bidder questions/WSHS answers.

PROPOSAL DUE DATE:  April 30, 2019
Time, 5:00pm Pacific Standard Time, Tacoma, Washington, USA.

1 INTRODUCTION

1.1  PURPOSE AND BACKGROUND

The Washington State Historical Society, hereafter called "AGENCY,” is initiating this Request for Proposals (RFP) to solicit proposals from firms interested in participating on a project to implement a cloud-based system for managing an inventory of statewide heritage organizations, and as a portal for applicants, grant reviewers, and contract managers to work together through all phases of a grant project’s life. 

This system should be able to create reports on progress towards individual grant project completion as well as progress on overall program metrics such as (but not limited to) number of grants applied for and funds awarded over the life of the program, and mapping data such as counties and/ or legislative districts affected by program services or grants.

AGENCY intends to award one contract(s) to provide the services described in this RFP.

1.2 OBJECTIVE and SCOPE OF WORK

This contract is intended to provide for services to implement and maintain a system that serves as a:

  • Portal for registering and updating heritage organization contact information and nonprofit status statewide for the purpose of planning and implementing program service delivery such as, but not limited to, grant project recruitment
  • Grant applicant portal for importing or directly entering new applications; portal should maintain past applicant information and be updateable by applicant for future applications
  • Grant application reviewer portal for no less than 15 reviewers
  • Grant contract management portal for grantees to provide information to program staff during project implementation including data entry, photo submission, and document uploads
  • Grant monitoring tool for annual checks on grant projects that have been implemented for 13 years following final payment
  • Administrative reporting tool for mapping project locations over time and providing other reports to agencies and governing bodies as requested
  • Infographic reporting tools such as project and organization mapping to visually demonstrate achievement of program metrics
  • Maps created by infographic tools are exportable for use on website or as handouts
 

1.3 MINIMUM QUALIFICATIONS

Minimum qualifications include:

  • Licensed to do business in the State ofWashingtonor provide a commitment that it will become licensed inWashingtonwithin thirty (30) calendar days of being selected as the Apparently Successful Contractor.
  • 5 years experience grants database development
  • Experience  with state or federal grant program administration
  • Experience with tribal or local government and nonprofit grantee application submittals

1.4 FUNDING

The AGENCY has budgeted an amount not to exceed Sixty Thousand Dollars ($60,000.00) for this project. Proposals in excess of $80,000 will be considered non-responsive and will not be evaluated. Any contract awarded as a result of this procurement is contingent upon the availability of funding.

1.5 PERIOD OF PERFORMANCE

The period of performance of any contract resulting from this RFP is tentatively scheduled to begin on or about June 1, 2019 and to end by December 31, 2019.  Amendments extending the period of performance, if any, shall be at the sole discretion of the AGENCY.

The AGENCY reserves the right to extend the contract for two one-year periods.

NOTE: THIS IS A SUMMARY ONLY. You must download the full RFP to apply. 

RFQQ NO. WSHS-JV-19-002
REQUEST FOR QUALIFICATIONS AND QUOTATIONS, Website Design, Build, Training

NOTE: THIS IS A SUMMARY ONLY. You must download the full RFQQ to apply. 

If you download this RFQQ from the WSHS website located at washingtonhistory.org, you are responsible for sending your name, address, e-mail address and telephone number to the RFQQ Coordinator (Julianna.Verboort@wshs.wa.gov) in order for your organization to receive any RFQQ amendments or bidder questions/WSHS answers.

1 INTRODUCTION

1.1  PURPOSE AND BACKGROUND

The purpose of this solicitation is to identify contractors to design, build, and launch a new constituent-friendly website for Washington State Historical Society; to train staff to update and maintain the website; and to provide a period of technical support for trouble-shooting and resolving issues that arise as the AGENCY takes over the role of webmaster.

1.2 OBJECTIVE

The objective of this RFQQ is to identify contractors who can provide services to develop a turn-key website that meets the needs of AGENCY staff and constituents/customers.

The AGENCY may award one or more contracts to consultants who submit proposals as a result of this RFQQ.

1.3 MINIMUM QUALIFICATIONS

The Consultant must be licensed to do business in the state of Washington and have at least five (5) years of experience in website design/build and training.

Bidders, who do not meet these minimum qualifications will be rejected as non-responsive and will not receive further consideration.  Any proposal that is rejected as non-responsive will not be evaluated or scored.

1.4  FUNDING

The overall budget for this project shall be determined utilizing the proposal as well as part of the contract negotiations. 

Any contract(s) awarded as a result of this procurement is contingent upon the availability of funding.

1.5  PERIOD OF PERFORMANCE

The period of performance of any contract(s) resulting from this RFQQ is tentatively scheduled to begin on or about May 25, 2019 and to end on December 31, 2019, including a period of post-launch trouble shooting and technical support. The AGENCY reserves the option at its sole discretion to extend the contract for two additional three-month periods.

1.6 DEFINITIONS

Definitions for the purposes of this RFQQ include:

Agency.  The Washington State Historical Society is the agency of the state of Washington that is issuing this RFQQ. 

Consultant.  Individual, company, or firm submitting a proposal in order to attain a contract with the AGENCY.

Contractor.  Individual or company whose proposal has been accepted by the AGENCY and is awarded a fully executed, written contract.

Proposal.  A formal offer submitted in response to this solicitation.

Request for Qualifications and Quotations (RFQQ).  Formal procurement document in which services needed are identified and firms are invited to provide their qualifications to provide the services and their hourly rates.

1.7 ADA

The AGENCY complies with the Americans with Disabilities Act (ADA).  Consultants may contact the RFQQ Coordinator to receive this Request for Qualifications and Quotations in Braille or on tape.

2. GENERAL INFORMATION FOR CONSULTANTS

2.1 RFQQ COORDINATOR

The RFQQ Coordinator is the sole point of contact in the AGENCY for this procurement.  All communication between the Consultant and the AGENCY upon receipt of this RFQQ shall be with the RFQQ Coordinator, as follows:

Name

Julianna Verboort

Address

Washington State History Museum
1911 Pacific Avenue
Tacoma, WA 98402

Phone Number

253-798-5902

Fax Number

253-272-9518

E-Mail Address

Julianna.Verboort@wshs.wa.gov


Any other communication will be considered unofficial and non-binding on the AGENCY.  Consultants are to rely on written statements issued by the RFQQ Coordinator.  Communication directed to parties other than the RFQQ Coordinator may result in disqualification of the Consultant.

2.2   ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Issue Request for Qualifications and Quotations

March 18, 2019

Question & answer period

March 19-26, 2019

Issue addendum(s) to RFQQ (if applicable)

As needed

Proposals due

April 10, 2019

Evaluate proposals

April 13-15, 2019

Conduct oral interviews with finalists, if required

April 26-230, 2019

Announce “Apparent Successful Contractor” and send notification via fax or e-mail to unsuccessful proposers

May 8, 2019

Request debriefing

May 11-13, 2019

Hold debriefing conferences within 3 days of request for debriefing

May 12-15, 2019

Negotiate contract

May 18-20 2019

Begin contract work

May 25, 2019


The AGENCY reserves the right to revise the above schedule.

Note: Above is not the full RFQQ. You must download the full RFQQ to apply. Click here to download.

Download PDF of consultant Questions and Answers for RFQQ WSHS-JV-19-002.


Current bid proposals posted

STATE OF WASHINGTON

Washington State Historical Society

SOLE SOURCE POSTINGS

The Washington State Historical Society (WSHS) contemplates awarding a sole source contract with Blackpoint IT Services for a four month period to provide migration of all WSHS file servers to Cloud services to be provided by Blackpoint IT Services no later than July 31, 2019 in order to comply with the Office of the Chief Information Officer (OCIO) Policy 184.

The contract will be issued on or about April 10, 2019, to be effective April 15, 2019.

The agency seeks to hire a company with intimate knowledge of WSHS’s information technology infrastructure, knowledge of the KeMU Collections database and Blackbaud financial software, as well as qualifications and experience with Cloud migration.

The migration to the Cloud is essential in order for WSHS to meet the requirements of the Office of Chief Information Officer (OCIO) Policy 184 and the deadline of July 31, 2019.

Offerors contemplating the above requirements are required to submit capability statements detailing their ability to meet the state’s requirements within five (5) calendar days of this announcement.  In the absence of other qualified sources, it is the state’s intent to make a sole source award of the contract. 

To submit capability statements, contact Misty Dawn Reese via email: misty.reese@wshs.wa.gov

 

Sole Source Parking Machine Award Announcement: The Washington State Historical Society intends to award a sole source contract for purchase and installation of a parking machine at the Washington State History Museum in Tacoma to Northwest Parking Equipment, 13500 Lake City Way NE, Seattle, Washington. The total contract amount is expected to be approximately $15,000.00.


The additional parking machine will provide patrons better access to purchase parking for distant parking stalls making it more convenient for patrons to pay and require less distance to walk. This parking machine will lower violations, lower enforcement inspections, provide patrons convenient access to pay for parking, and ultimately increase parking revenue and patron satisfaction.

Responses and inquiries should be directed to Mark Sylvester, Head of Support Services, Washington State Historical Society, 1911 Pacific Avenue, Tacoma, WA 98402; 253-798-5891; mark.sylvester@wshs.wa.gov. Click here to download this content.