Reimbursement requests should be submitted quarterly at a minimum. If no match or reimbursement documentation is being submitted, then a quarterly status report form is still due. All reimbursement requests must include a status report completed in the appropriate form which HCP staff will send once your grant contract has been executed.
Quarters used for reporting purposes are March, June, September, and December.
Log into the Heritage Portal to submit an annual monitoring report.
Contact us to schedule a site visit during your project’s implementation or monitoring period by sending an email to heritage.capitalprojects@wshs.wa.gov.
| Documents | |
|---|---|
| 2021-2023 Grant Guidelines | Be sure to refer to the guidelines often during your project. If you have questions, this is a great place to start as it has very detailed information about all program policies. |
| B23 Contract Numbers | Please use your contract number in all correspondence with HCP staff. Your contract number is based on your funding recommendation ranking. |
| Volunteer Report | Use this form to compile information from multiple volunteers when you are providing evidence of in-kind labor for your cost share (match). Grantees should submit one volunteer report per reimbursement request packet. |
| Sample Volunteer Timesheet | Individual volunteers should use this timesheet to record their time spent on a project. Remember that all descriptions of work must be specific and directly related to the scope of work in your contract. (Grantees should submit all timesheets that are represented on their volunteer report as backup documentation.) |
| A-19 Invoice Voucher | This form is how grantee organizations invoice Washington State for their grant dollars. Grantees will submit one A-19 form per reimbursement request packet. |
